What leaders see
Routine work still waits for individual follow-up.
Documents, orders, approvals, alerts, and exceptions remain trapped in inboxes and personal work queues.
Services
Process Automation · Invoice & AP
Invoice & AP Automation
Match invoices to POs without a person in the middle. Manufacturing AP teams reconcile supplier invoices against purchase orders, receipts, quantities, prices, freight, and exceptions. We automate clean matches and route the unresolved differences to accountable owners with the evidence needed to decide.
01
The Problem
Supplier-invoice exceptions are buried inside manual matching and email follow-up.
Automation problems begin when a tool is introduced before the normal path, exception path, decision rights, evidence, and human-control points are explicit.
What is actually happening
Rules and ownership are not executable.
Inputs, thresholds, approvers, escalation, evidence, and closure conditions vary by person or situation.
What gets worse
Automation scales an undefined process.
Work moves faster without becoming more reliable, explainable, or accountable.
02
What Changes
What Invoice & AP Automation includes.
Manufacturing AP teams reconcile supplier invoices against purchase orders, receipts, quantities, prices, freight, and exceptions. We automate clean matches and route the unresolved differences to accountable owners with the evidence needed to decide.
01
Automated Three-Way Matching
Match invoices against purchase orders and receiving documents automatically. Configurable tolerances for price, quantity, and freight variances -- clean matches process without human touch.
02
Invoice Data Extraction
Extract vendor, line items, amounts, PO references, tax, and payment terms from invoices in any format -- PDF, email, paper scan, EDI. No manual data entry for structured invoices.
03
Exception Routing & Resolution
Unmatched invoices routed to the right approver with the specific discrepancy highlighted, PO context attached, and a resolution workflow. SLA tracking ensures exceptions don't sit in queues.
04
Duplicate Detection
Automated detection of duplicate invoices before payment -- matching on invoice number, vendor, amount, date, and line items. Duplicates are flagged, not paid.
05
Payment Optimization
Identify early-pay discount opportunities and schedule payments to capture them. Track discount capture rate as a KPI -- most operators leave 1-2% on the table.
06
ERP Integration
Matched and approved invoices post directly to your ERP's AP module. Payment batches generated automatically based on terms, discounts, and cash flow rules.
03
How It Fits Your Operations
How Invoice & AP Automation fits your operation.
Workflow and Exception AutomationWhich repeatable work can move automatically, which decisions require review, and how exceptions are assigned and closed.
Governance dependencyAutomation needs stable rules, trusted inputs, accountable owners, human-control points, and a defined response when conditions fall outside the normal path.
Work, decisions, and evidence involved
requests
documents
approvals
alerts
exceptions and audit history
What must be defined before engineering begins
- What the business needs to change and why.
- Which systems, records, risks, and readiness gaps shape the work.
- What should be built, how it fits the architecture, and in what order.
Related Services and Planning
What the operating problem may require next.
Follow the dependencies behind this service instead of treating it as an isolated project.
01
Integration Engineering
Connect the records, events, and systems required to execute the workflow.
Explore next step02
Operational Analytics
Measure workload, exception patterns, ownership, and operating outcomes.
Explore next step03
Custom Software Engineering
Build the workflow capability packaged tools cannot provide cleanly.
Explore next step04
Launchpad assessment and Roadmap
Use Launchpad when the operating problem needs a structured assessment, readiness evidence, architecture, and implementation Roadmap.
Explore next stepStart With the Operating Problem
Define the smallest sound response and delivery sequence.
Metrotechs determines what the operation actually requires before selecting technology. When a structured assessment is warranted, Launchpad turns evidence into priorities, risks, architecture, and an implementation Roadmap.
Metrotechs designs, builds, integrates, and supports the approved solution.
Launchpad is available when the engagement needs assessment evidence, a Roadmap, and ongoing delivery governance.
04
Delivery sequence
How Metrotechs delivers Invoice & AP Automation.
Manufacturing AP teams reconcile supplier invoices against purchase orders, receipts, quantities, prices, freight, and exceptions. We automate clean matches and route the.
01
AP Workflow Audit
Document current invoice volume, matching process, exception handling, average processing time, and error/duplicate rates. Quantify the cost of manual AP operations.
02
Matching Rules & Tolerances
Define three-way matching rules, price/quantity tolerances, exception routing logic, and approval hierarchies based on your procurement policies.
03
Automation Build
Build the extraction, matching, routing, and ERP posting pipeline. Integrate with your ERP's AP module and vendor communication channels.
04
Parallel Validation
Run automated matching alongside manual processing for a validation period. Compare match rates, exception accuracy, and processing times.
05
Production & Optimization
Deploy with dashboards tracking match rate, exception rate, processing time, duplicate prevention, and discount capture. Tune tolerances based on production results.
05
FAQ
Questions that usually decide the scope.
Straight answers to what operators ask before committing budget to this work.
Typical straight-through match rates: 70-85% of invoices match automatically with no human intervention. The remaining 15-30% are routed as exceptions with specific discrepancies highlighted for faster resolution.