Stop paying people to type numbers from one system into another.
Manufacturers still process thousands of POs, invoices, RFQs, spec sheets, and BOLs manually — reading PDFs, retyping data into the ERP, and fixing the errors that come with it. Document intelligence extracts structured data from unstructured documents automatically, with validation rules that catch errors before they enter your systems.
Manual Data Entry That Shouldn't Still Exist
Service Scope
Automatically extract line items, quantities, pricing, ship-to addresses, and terms from incoming POs in any format — PDF, email, fax image, EDI. Validate against your item master and pricing rules before entry.
Extract vendor, line items, amounts, PO references, and payment terms from supplier invoices. Three-way match against PO and receipt automatically. Route exceptions for review instead of manually matching every invoice.
Extract technical requirements, material specifications, quantities, and tolerances from RFQs and engineering drawings. Structure the data so your estimating team starts with a populated template instead of a blank screen.
Extract shipment data from bills of lading, packing slips, and carrier documents. Automatically reconcile against expected shipments and flag discrepancies.
Handle PDFs, scanned images, email bodies, Excel attachments, and handwritten forms. Support for multi-language documents common in international supply chains.
Extracted data flows into your ERP with configurable validation rules — item number verification, price tolerance checks, quantity limits, and customer account validation. Errors are caught before entry, not after.
Engagement Process
Inventory all document types processed manually — POs, invoices, RFQs, BOLs, spec sheets. Quantify volume, error rates, processing time, and cost per document. Prioritize by ROI.
Configure extraction templates for your most common document formats and train models on your specific document variations. Each supplier and customer may format documents differently — the model handles it.
Define the validation rules that catch errors before data enters your ERP — item master lookup, price tolerance, quantity checks, customer/vendor verification, and duplicate detection.
Connect extraction outputs to your ERP's order entry, AP, or purchasing modules. Configure exception routing for low-confidence extractions or validation failures.
Deploy with accuracy tracking, exception dashboards, and continuous model updates. Extraction accuracy improves as the model processes more of your specific document formats.
Frequently Asked Questions
Every engagement starts with an assessment.
Not a proposal. Not a sales call. We tell you what we find, not what you want to hear. The Launchpad assessment maps your operation before any software work begins.